• Conduct the regular monthly meetings and annual meetings of the Society.

• Convene and chair regular meetings of the Executive committee. (4th Wednesday of the month as required)

• Call membership meetings to consider decisions referred from the executive committee.

• Appoint sub-committees upon the advice of the Executive Committee.

• Appoint an executive committee, nominating sub-committee before the end of the calendar year, consisting of the immediate past president and at least two members of the society in good standing.

• Carry out the duties of the President as and when required

• Provide advice and support to the executive committee

Secretary:

• Record minutes of regular meetings of the society and executive committee meetings.

• Deal with the correspondence of the Society.

• Ensure that notices of motion requested by members of the Society are submitted to the members at least one month in advance of the meeting where the motions will be tabled.

 
Maureen McPhee
(613) 692 2371
deculham@rogers.com

Treasurer:

• Maintain the financial records of the Society as required including income and expenditures.

• Prepare an annual budget for acceptance by the committee and the membership at the  annual meeting of the Society.

• Administer the Society bank accounts, issue cheques on behalf of the Society to conform with the annual budget, signed by the Treasurer and countersigned by the President or Vice President.

• Ensure that all expenditures outside the budget, are approved by the members, at a meeting of the society.

• Prepare and submit an annual financial statement accepted by a Financial Examiner appointed by the Executive Committee, at the February meeting of the Society.

• Prepare and Submit the Registered Charity Information Return required by the Canada Revenue Agency, no later than six months after the end of the Society’s fiscal year which on December 31

• Monitor compliance with the law governing Registered Charities as administered by the CRA

• Prepare and submit the Ontario Annual return.

• Prepare and submit applications for City Heritage Funding for operations and projects.

• Collect and deposit book sale monies from the Archives office.

• Act as treasurer for Friends of the Archives.

Brian Killins
(613) 692 1462
killins@b2b2c.ca
bkillins@nrcan.gc.ca

Publications Editor and Custodian:

• Acts as editor of Society publications.

• Ensures that publications are available as demand dictates and acts as custodian of stock publications at the Archives.

Membership Director:

• Maintains membership lists of all classes of member, showing status with personal information, protected in accordance with the Personal information protection policy document of the Society.

• Accepts membership applications and solicits renewals, in accordance with the documentation requirements above.

• Submits membership fees to the Treasurer from time to time, supported by a receipt document showing the amounts submitted and the paid up members represented.

• Reports to the executive committee on the membership levels.

• Provides name tags, for new members as required.

Communications Director:

• Issues monthly news letters to the members including the subjects for presentation at the monthly meetings.

• Communicates with the media on Society matters and promotes the objectives of the Society

Youth Programs Director:

• New. Duties to be established

Directors at Large:

• Participate in Executive Committee meetings and sub-committee activities as determined by the Committee.

• Chair sub-committees not chaired by officers responsible for that subject area.

Lucy Martin
(613) 489-4005
lucy@voiceworksnorth.com

Ron Wilson
(613) 692 3009
ron.wilson1@rogers.com

Gerald Reasbeck
(613) 692-4949
reasbeck@sympatico.ca

Brian Sawyer
(613 692 6300
bsawyer_ca@yahoo.com

Ellen Adamson
(613) 489-2350
ekadamsons@yahoo.com